Topic
Stock & inventory
Knowing what you've actually got, live — so you stop selling what you can't ship and holding what you don't need.
Stock accuracy is how closely your system's numbers match what's physically there. When they drift, everything downstream suffers: you promise stock you can't ship, tie up cash in stock you don't need, and lose trust in the figures. Keeping them aligned is less about counting harder and more about counting smarter, continuously.
Most stock problems aren't theft or chaos — they're drift. Small discrepancies that accumulate between counts until the system and the shelf no longer agree. By the time an annual stocktake catches it, the damage — short shipments, dead stock, emergency orders — is already done.
The fix is cadence, not heroics: count the fast-moving and high-value items often, the rest less so, and reconcile continuously against what's sold. Catch drift in days, not at year-end.
Visibility matters as much as accuracy. One live position across every location means no depot or store is trading on a number the others can't see — and fill rate, the figure that quietly loses customers, becomes something you watch rather than discover.
The short version
- Most stock pain is drift, not disaster — small gaps that compound.
- Count by cadence: fast and high-value often, the rest less.
- Reconcile continuously against sales; catch drift in days.
- One live position across locations beats several private ones.
Guides, tools & articles on stock & inventory
Common questions
What's a good stock accuracy target?
Most operations aim for 98% or better on a unit basis. The exact figure matters less than the trend, and whether your fast-moving, high-value lines are tight — that's where inaccuracy costs the most.
Is an annual stocktake enough?
Rarely. An annual count tells you how far you've drifted, long after it's cost you. Frequent cycle counts of the items that matter most keep the system and the shelf in step year-round.
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